Privacy Policy. ethiccounts.ORG

Type of website: Accountancy Services.

www.ethiccounts.org (the "Site") is owned and operated by Ethiccounts Limited, who is the data controller and can be contacted at: emma@ethiccounts.org

Purpose
The purpose of this privacy policy (this "Privacy Policy") is to inform users of our Site of the following:

• The personal data we will collect;

• Use of collected data;

• Who has access to the data collected;

• The rights of Site users; and

• The Site's cookie policy.

This Privacy Policy applies in addition to the terms and conditions of our Site.

GDPR
For users in the European Union, we adhere to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, known as the General Data Protection Regulation (the "GDPR"). For users in the United Kingdom, we adhere to the GDPR as enshrined in the Data Protection Act 2018.

We have not appointed a Data Protection Officer as we do not fall within the categories of controllers and processors required to appoint a Data Protection Officer under Article 37 of the GDPR.

Consent
By using our Site users agree that they consent to:

1. The conditions set out in this Privacy Policy.

When the legal basis for us processing your personal data is that you have provided your consent to that processing, you may withdraw your consent at any time. If you withdraw your consent, it will not make processing which we completed before you withdrew your consent unlawful.

You can withdraw your consent by contacting us at: emma@ethiccounts.org

Legal Basis for Processing
We collect and process personal data about users in the EU only when we have a legal basis for doing so under Article 6 of the GDPR.

We rely on the following legal bases to collect and process the personal data of users in the EU:

1. Users have provided their consent to the processing of their data for one or more specific purposes; and

2. Processing of user personal data is necessary for us to take, at the request of a user, steps before entering a contract or for the performance of a contract to which a user is a party. If a user does not provide the the personal data necessary to perform a contract the consequences are as follows: No contract.

Personal Data We Collect
We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.

Data Collected Automatically
When you visit and use our Site, we may automatically collect and store the following information:

1. Location;

2. Clicked links; and

3. Content viewed.

Data Collected in a Non-Automatic Way
We may also collect the following data when you perform certain functions on our Site:

1. First and last name;

2. Email address; and

3. Phone number.

This data may be collected using the following methods:

1. Contact Form, Newsletter sign-up.

How We Use Personal Data
Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site such as the Contact Form – for enquiries and the sign up to our community Newsletter. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect automatically is used for the following purposes:

1. Site Visitor Analytics.

The data we collect when the user performs certain functions may be used for the following purposes:

1. Communication with the user.

Who We Share Personal Data With
Employees
We may disclose user data to any member of our organisation who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.

Other Disclosures
We will not sell or share your data with other third parties, except in the following cases:

1. If the law requires it;

2. If it is required for any legal proceeding;

3. To prove or protect our legal rights; and

4. To buyers or potential buyers of this company in the event that we seek to sell the company.

If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Personal Data
User data will be stored until the purpose the data was collected for has been achieved.

You will be notified if your data is kept for longer than this period.

How We Protect Your Personal Data
In order to protect your security, we use the strongest browser encryption and store all of our data on securely hosted servers. All data is only accessible to our employees. Our employees are bound by strict confidentiality agreements and a breach of this agreement would result in the employee's termination.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

Your Rights as a User
Under the GDPR, you have the following rights:

1. Right to be informed;

2. Right of access;

3. Right to rectification;

4. Right to erasure;

5. Right to restrict processing;

6. Right to data portability; and

7. Right to object.

Children
We do not knowingly collect or use personal data from children under 16 years of age. If we learn that we have collected personal data from a child under 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data their parent or guardian may contact our privacy officer.

How to Access, Modify, Delete, or Challenge the Data Collected
If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, if you would like your data to be deleted or modified in any way, or if you would like to exercise any of your other rights under the GDPR, please contact us here: emma@ethiccounts.org

How to Opt-Out of Data Collection, Use or Disclosure
In addition to the method(s) described in the section above, we provide the following specific opt-out methods for the forms of collection, use, or disclosure of your personal data specified below in our Cookie pop up options on the website:

1. Unsubscribe and Cookie/Privacy Policy options. You can opt-out by unsubscribing, Preferences.

Cookie Policy.

A cookie is a small file, stored on a user's hard drive by a website. Its purpose is to collect data relating to the user's browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.

We use the following types of cookies on our Site:

1. Functional cookies
   Functional cookies are used to remember the selections you make on our Site so that your selections are saved for your next visits;

2. Analytical cookies
   Analytical cookies allow us to improve the design and functionality of our Site by collecting data on how you access our Site, for example data on the content you access, how long you stay on our Site, etc;

3. URL Redirects
   A redirect forwards traffic from inactive pages to active pages and information for permanent changes (301 redirects) or temporary changes (302 redirects).; and

4. Third-Party Cookies
   Third-party cookies are created by a website other than ours. We may use third-party cookies to achieve the following purposes:

1. Facebook, Instagram, or Google Analytics.

Modifications
This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the "Effective Date" at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

Complaints
If you have any complaints about how we process your personal data, please contact us through the contact methods listed in the Contact Information section so that we can, where possible, resolve the issue. If you feel we have not addressed your concern in a satisfactory manner you may contact a supervisory authority. You also have the right to directly make a complaint to a supervisory authority. You can lodge a complaint with a supervisory authority by contacting the Information Commissioner's Office in the UK.

Contact Information
If you have any questions, concerns or complaints, you can contact us at: emma@ethiccounts.or

The cookies this Squarespace site uses:

How the different cookies placed enhance the browsing experience. Last updated November 29, 2023

We use cookies to help your site run effectively and provide the best experience for your visitors. This guide describes the cookies we place on visitors to your Squarespace site. This guide doesn’t cover the cookies Squarespace uses on visitors to our websites or users of our web or mobile apps.

For more information about our use of cookies, including cookies we use on squarespace.com and our web and mobile apps, visit our Cookie Policy and Privacy Policy.

What are cookies?

Cookies are small pieces of data that websites store on a device. Cookies can improve your visitors’ browsing experience because they help websites remember preferences and understand how people use different features.

Functional and required cookies

Squarespace uses some necessary cookies so visitors can navigate and use key features on this website. These cookies vary depending on the features the site uses. For example, functional and required cookies help these features work:

URL redirects

Name

Purpose, type, and duration

_acloggedin

Supports login by Scheduling client if the client has an account

Cookie

January 1, 2025

_client_acloggedin

Supports login by Scheduling client if the client has an account

Cookie

January 1, 2025

_dd_cookie_test

Tests if cookies are supported

Cookie

Expires instantly

_dd_s

Tracks browser errors

Cookie

Four hours

_dd_site_test

Tests if cookies are supported

Cookie

Expires instantly

_grecaptcha

Helps reduce spam in Scheduling

Local storage

No expiry

CART

Shows when a visitor adds a product to their cart

Cookie

Two weeks

CHECKOUT_WEBSITE

Identifies the correct site for checkout when checkout on your domain is disabled

Cookie

Session

client_username

Remembers a logged in Scheduling client's username between visits

Cookie

One year

clientUser

Stores the Scheduling client's username, OAuth2 Access Token, and OAuth2 Refresh Token. This cookie is required for functionality of logged-in clients

Cookie

30 days

Commerce-checkout-state

Stores state of checkout while the visitor is completing their order in PayPal

sessionstorage

Session

Crumb

Prevents cross-site request forgery (CSRF)

Cookie

Session

hasCart

Tells Squarespace that the visitor has a cart

Cookie

Two weeks

Locked

Prevents the password-protected screen from displaying if a visitor enters the correct site-wide password.

Cookie

Session

orderStatusSessionToken

Authenticates a visitor who logs into an order status page.

Cookie

One year

PHPSESSID

Securely authenticates a visitor during their checkout in Scheduling

Cookie

One month

RecentRedirect

Prevents redirect loops if a site has custom URL redirects. Redirect loops are bad for SEO.

Cookie

30 minutes

remember_client

Remembers Scheduling client’s login details if they have an account

Cookie

365 days

siteUserCrumb

Prevents cross-site request forgery (CSRF) for logged in site users

Cookie

Three years

SiteUserInfo

Identifies a visitor who logs into a customer account

Cookie

Three years

SiteUserSecureAuthToken

Authenticates a visitor who logs into a customer account

Cookie

Three years

squarespace-announcement-bar

Prevents the announcement bar from displaying if a visitor dismisses it

localstorage

Persistent

squarespace-likes

Shows when you've already "liked" a blog post

localstorage

Persistent

squarespace-popup-overlay

Prevents the promotional pop-up from displaying if a visitor dismisses it

localstorage

Persistent

squarespace-video-player-options

Remembers video player selected preferences ( volume, playback speed, and quality) for videos uploaded directly to Squarespace

localstorage

Persistent

ss_cookieAllowed

Remembers if a visitor agreed to placing analytics cookies on their browser if a site is restricting the placement of cookies

Cookie

30 days

ss_sd

Ensures that visitors on the Squarespace 5 platform remain authenticated during their sessions

Cookie

Session

Test

Investigates if the browser supports cookies and prevents errors

Cookie

Session

TZ

Enables a Scheduling client’s appointments to display correctly based on their time zone preferences.

localstorage

Persistent

Cross-site request forgery (CSRF)

CSRF is an attack vector that tricks a browser into taking unwanted action in an application when someone’s logged in.

Analytics and performance cookies

We use analytics and performance cookies to collect information on your behalf about how visitors interact with your site. Storing these cookies is how we populate the data you find in Squarespace analytics, such as traffic sources, unique visitors, and cart abandonment.

You can disable Squarespace analytics and performance cookies at any time.

Cookie Name

Duration

Purpose

ss_cid

Two years

Identifies unique visitors and tracks a visitor’s sessions on a site

ss_cpvisit

Two years     Identifies unique visitors and tracks a visitor’s sessions on a site

ss_cvisit     30 minutes     Identifies unique visitors and tracks a visitor’s sessions on a site

ss_cvr   Two years      Identifies unique visitors and tracks a visitor’s sessions on a site

ss_cvt.  30 minutes.      Identifies unique visitors and tracks a visitor’s sessions on a site

Effective date: 15th day of November 2024